A Trello alternative for teams that need to control when people have access and prove what was done.
Trello is the simplest way to run a kanban board, and that simplicity is why so many teams start there. OrbitZR covers the same kanban basics and adds three things Trello does not do natively: board access that turns on and off by schedule, a daily work log that cannot be edited once the day closes, and reporting you can export without adding paid extensions.
No credit card required. Free plan available.
Choose OrbitZR if
Best if you work with contractors, shift teams or clients and need access control plus an auditable record.
Choose Trello if
Best if you want the simplest possible board with the largest ecosystem and nothing more.
Capability by capability, as of October 2026. Check Trello's current plans on their own site before deciding, since their tiers change.
Scroll the table sideways to see both columns
| Capability | OrbitZR | Trello |
|---|---|---|
| Kanban boards, lists and cards | Yes | Yes |
| Checklists, labels, comments, attachments | Yes | Yes |
| Real-time updates across tabs and devices | Yes | Yes |
| Timeline, calendar, table and dashboard views | Included on paid plans | Mostly paid tiers and Power-Ups |
| Scheduled board access by weekday and hour | Built in (Timed Access) | Not available natively |
| Tamper-proof daily work log | Built in (Daily Task) | Not available natively |
| Rules and triggered automation | Built in (Pilot) | Built in (Butler), limits by plan |
| AI project health, risks and blockers | Built in | Not available natively |
| Board report export to PDF, CSV, Excel, Word | Built in (Tasklist) | Via third-party Power-Ups |
| Live two-way Google Sheets sync | Built in | Via third-party Power-Ups |
| Native mobile app | Yes, iOS and Android | Yes, iOS and Android |
Timed Access
Restrict a board to a weekly schedule. Outside allowed hours, non-admin members are automatically removed or switched to read-only, then restored when the window reopens. Built for contractors, offshore teams and client boards where access should not be permanent.
Daily Task
One list holding a single card per day, split into Today and Past. Record the day as you work. When the day ends the card closes permanently and cannot be edited by anyone, including admins, so the log is a record rather than a draft.
If you need kanban plus access control, auditable daily records or built-in reporting, yes. If you only need a simple shared board and nothing else, Trello is hard to beat and OrbitZR offers no advantage worth switching for.
Boards, lists and cards map directly onto OrbitZR equivalents, so the structure transfers cleanly. Contact us before migrating and we will help you plan it.
Yes. Pilot is the built-in automation engine, with triggers for card created, moved, completed, overdue, inactive and scheduled, plus manual and board-level buttons.
Three things specifically: schedule-based board access, a daily log that becomes read-only once its day ends, and AI generated project health with risks and blockers.
Set up a board in a few minutes, switch on Timed Access and Daily Task, and see whether it fits how your team actually works.
OrbitZR is designed, built and supported by KawachTech, a software engineering company building web platforms, mobile applications and custom business software. OrbitZR is our own product rather than an outsourced project, which means the people who wrote the scheduling engine and the audit trail are the same people who answer when you report a problem.
If you need something OrbitZR does not do, or you want a platform of your own built on the same foundations, the KawachTech software development team takes on custom engagements directly.
Product engineering
SaaS platforms built end to end, from multi-tenant architecture and billing through to the front end.
Mobile applications
Cross-platform iOS and Android apps, including the OrbitZR mobile app that ships alongside the web product.
AI integration
Practical AI inside real products, like the project health analysis and board assistant built into OrbitZR.
Custom business software
Internal tools, workflow systems and integrations for teams whose process does not fit off-the-shelf software.
Learn more about the team, our work and how we build at kawachtech.com.